Herlong & Assoc. had a public meeting (still waiting on Council to have one) at the library last night going over the issues with the court. While I did not attend (enjoying some family time) city resident and former City Council candidate Steve Delugos did attend. Below is an e-mail outlining his thoughts he sent out to a number of city residents and the FLS---
Fellow citizens ,
The subject of our inadequate City Courts , the need for a solution to provide adequate physical security, proper use of the historic Renwick Courthouse, use of the Executive Plaza building ,and the demolition of the Juvenile & District Court have all been in play as part of a solution puzzle for at least the last 10 years without resolution, Why is that?
How do we consolidate our courts provide the necessary physical security and adequate court space for our judicial system including our City Sheriff?
I sense fatigue with the subject is settling in with the best council we have elected in many years and I am concerned were going down a path that will be costly and doomed to failure in times where fiscal discipline and resources are few. All in the name of expediency.
We specifically lack a definition of what our end goal is, and the specifications that are required to ensure a quality and fiscally prudent solution will offered by the market.
This end state (requirement) the variables and the minimum specifications that offers must adhere too must be documented and provided as public information and be at the heart of any proposal request before council proceeds.
It's not new to best business practices to define your end state (requirement) with the necessary specifications to allow market forces ( contractors) to provide cost sensitive and innovative solutions. Don't provide the market with alternatives!!They will provide you solutions you've never thought of if you define your end state without restraining them with alternatives. Then from the responses received you can select the best value.
Back to the end state requirement For instance, how many square feet are required for the total solution? What's the end state for lighting, physical security, how many court rooms ,do they all have to be the same size?
What are the facility requirements?, What do you require for climate control minimum /max per season? What is your minimum standard for lighting? What are the holding cell requirements for max number of prisoners ,what would be the mean requirement? Are historic preservation requirements in play ,if so what buildings and what are the requirements that must be adhered too.
Need a secure place or firearms ,what's the specification? Do you need facilities for clerk of the court , court reporter, witnesses ,juries, prisoners, plaintiffs ,defendants and their councils?
What are the information technology end state requirements to support the functions of the Courts?
Are special requirements required for judges? What is the size and accommodations required? What buildings are in play for the contractor to evaluate for his or her solution. Are there any requirements like Renwick must continue as a courthouse regardless of the solution?.If so, reflect it in the RFP.
Are you describing to the market whether you are going to weigh cost and schedule equally in the response or is one more important than the other?.How are you evaluating the technical part of their response? Does demonstrated past performance for like or similar requirements count ?The questions above and the answers are important and will be reflected in the market's responses.
Anyway, I suppose you get my point whether you agree or not. I really believe work is yet to be accomplished before we can prudently go to the market for proposed solutions that will be satisfactory and fiscally responsible. What do you think?
---Any of this sound familiar? Questions keep getting asked yet no answers are forthcoming.